Speaker Ready Room
Morial Convention Center
Open beginning Friday, December 6 from 7:00 a.m. – 6:00 p.m. daily
Ready Room will be open each day starting Friday, December 6, from 7:00 am to
6:00 pm. You may bring your PowerPoint presentation to the Speaker Ready Room
on a CD-R, DVD-R, or USB Flash Drive (Memory Stick, Jump Drive, etc.). You will
also be able to pre-load your presentation via the Speaker Concierge Web site
before leaving for New Orleans. You will receive an email with the URL and
login instructions in late November. A professional audio-visual (AV)
technician will be available to consult with you on any of the guidelines and
to make certain your slides are properly identified for your specific session.
Please turn in your presentation to the Speaker Ready Room according to the
- 24 hours before your presentation if you would like the AV
technician to assist you in formatting your presentation to assure clear and
- 6 hours before your presentation, if your PowerPoint
presentation was prepared on an Apple computer.
- at least 6 hours before your presentation if your
presentation contains movies or other videos.
- At least 4 hours before your presentation if your
presentation is final and requires no modifications.
After you are satisfied with your presentation, you will save it to the Speaker Concierge server on the secure ASH Show Network.
Your AV technician in the session room where you are speaking will call up your presentation and have it ready to present when you get to the podium.
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Conflict-of-Interest and Disclosure Policies
committed to providing quality, objective, balanced, and scientifically
rigorous continuing medical education activities that are free from commercial
and non-commercial bias. It
is required that you comply fully with ASH's Conflict-of-Interest (COI) Policy
and the Accreditation Council for Continuing Medical Education's (ACCME's)
criteria regarding disclosure of conflicts to attendees of ASH's continuing
medical education programs. ASH's COI
Policy and the ACCME criteria require that a disclosure slide listing your
conflicts of interest and off-label drug uses that you intend to discuss be
displayed at the beginning of your presentation. In addition, you are required to orally disclose the
information as the slide is displayed to the meeting attendees. Conflicts of interest could arise from
Employment, Consultancy, Equity Ownership, Research Funding, Honoraria, Patents
& Royalties, Speakers Bureau participation, Membership on an entity's Board
of Directors or advisory committee, and any other financial relationship. Off-label usage
is considered as any non-FDA-approved use of a drug or medical advice. If bias,
actual or perceived, occurs during the presentations, session attendees are
encouraged to address such bias during the question-and-answer periods
following the presentations.
NOTE: The disclosure slide is NOT a part
of the presentation you need to submit to ASH. Your conflict of interest
information was saved in ASH's online presenters' database. A slide will be
prepared by ASH with this information and automatically displayed by the AV
technician as the first slide of your presentation for five (5) seconds, at
which time you are required to also orally disclose any potential conflicts
(n.b. – "orally disclose" means that you should read each of the indicated
relationships aloud). If you informed ASH that you have nothing to disclose, a
statement to that effect will be included as the first slide of your
presentation, and you will also be
required to orally state this information. Please note that you will not be able to advance your slides beyond the
first (disclosure) slide until five seconds have passed AND you have made your
oral disclosure statement.
All speakers are expected to familiarize
themselves with ASH's Conflict-of-Interest Policy. If you need to update your
conflict-of-interest disclosures, please go to the Speaker Ready Room before your
presentation during the designated times.
questions about this policy or concerns regarding disclosures should be
directed to the ASH Meeting and CME Information desk in ASH Central located in
the Great Hall at the Ernest N. Morial Convention Center.
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If you are
going to use copyrighted material for which you do not believe the fair use
doctrine applies, you must obtain written permission from the respective
copyright owners for its use or adaptation in your presentation.
appropriate citations of all third party materials. Your citation should
include, at minimum, author(s) name, book or journal title, year of
publication, journal number (if appropriate) and page number.
If you are a
speaker in the Education Program and General Sessions, your presentation is
being recorded and further information on copyright protections will be sent to
you under separate cover.
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Guidelines for PowerPoint Presentations
In late November, ASH's audio-visual vendor, AVMG, will contact you with instructions for how you can upload your presentation in advance of the Annual Meeting. In the event that you miss the deadline or prefer to upload your presentation and update your conflict-of-interest disclosures onsite, a Speaker Ready Room will be provided for your convenience.
You must bring your PowerPoint presentation on a CD-R, DVD-R, or USB Flash Drive (Memory Stick, Jump Drive, etc.) to the Speaker Ready Room.
Please turn in your presentation to the Speaker Ready Room according to the following guidelines:
- 24 hours before your presentation if you would like the AV technician to assist you in formatting your presentation to assure clear and readable images.
- 6 hours before your presentation, if your PowerPoint presentation was prepared on an Apple computer.
- At least 6 hours before your presentation if your presentation contains movies or other videos.
- At least 4 hours before your presentation if your presentation is final and requires no modifications.
- Movies: Please take steps to compress your videos. Uploading time for uncompressed videos will take away time from your presentation and give no better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following codes: MPEG-4 (Divx, Xvid, or WMVs) Indeo, Cinepack, Techsmith, Animated GIF, and Flash.
- MOV files are NOT supported in Windows PowerPoint™.
- Your movies must not fill the screen completely. In the session room, you will use a mouse to advance your slides. You can only advance your PowerPoint with a mouse by clicking on the slide, not the movie itself.
- DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the designated Speaker Ready Room so that arrangements can be made for assistance in your session room.
- If you have special fonts in your PowerPoint presentation, please embed them when you save your presentation. You can specify this by clicking "Save As" in the file menu. In the "Save As" window, click "Tools" and select "Save Options" from the drop-down menu. In the "Save Options" box, click the check-box to "Embed True Type Fonts." Then, save your presentation as usual.
- Using a Macintosh personal laptop computer: All Macintosh laptop computer users must notify a supervisor in the Speaker Ready Room at least 6 hours prior to your presentation in order to guarantee compatibility with the change in platforms.
Clarity of PowerPoint slides is vital for a successful scientific presentation. Helpful tips are provided below:
- Be consistent. Using a uniform background color, text size, text color, and font throughout your slide presentation makes it easier for the audience to follow the flow of your ideas. When using PowerPoint, it is a good idea to build your presentation using the slide master, which helps keep your presentation consistent.
- Use color and contrast. Use dark text on a light background; it is easier to read. If you must use a dark background, make sure your text is quite light (white, cream, yellow, light grey, or pastels) and increase the font size by two or three points.
- Use a maximum of 8 slides per 10 minutes or maximum of 16 slides per 20 minutes of an oral presentation. Leave a blank space that is at least the height of a capital letter between each line of print.
- Sans serif fonts project better and are easier to read. Examples of sans serif fonts include Arial, Helvetica, Calibri and Verdana 18-point font size. Words in all capital letters and custom fonts are hard to read.
- Align text left or right. Centered text is harder to read. Line up all your text to a right-hand or left-hand baseline – it is the easiest to follow.
- For legibility, keep words to a minimum. You should have no more than five-to-eight lines of type with, at most, five-to-seven words per line. Type should be well-spaced and sized in 30- to 36-point font for headings and at least 24-point font for body copy. Keep "custom animations" and "slides transitions" simple and use them sparingly.
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If you have any questions, please contact ASHspeakers@hematology.org or call 1-866-828-1231
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